Virtual Events on Campus

Zoom and Microsoft Teams are the main platforms used by DU. Microsoft Teams, formerly Skype for Business,  gives access to OneDrive, all du.edu emails, and is a collaboration tool for sharing documents in real time. Zoom is a meeting and webinar platform that does not allow the same dynamic ability to edit documents and spreadsheets Here is an article by IT that allows users to compare the two platforms. 

Zoom has improved security protocols and recently came out with a new 5.0 version. They use different levels of encryption and there is a new password function. Password protection for a webinar is recommended to help prevent “Zoom Bombing” (unwanted guests that look to disrupt the Zoom call). Microsoft Teams uses Modern Authentication for client to server communication and connections are authenticated through Microsoft or Office 365.

DU does not have unlimited webinar licenses and there is a finite number of webinar licenses based on audience count. DU has 100 licenses for 100-person webinars, 5 licenses for 300-person webinars, 10 licenses for 1,000-person webinars, and 1 license for 3,000-person webinar. All meeting accounts (different than webinars) are inherently set up for 300 participants. IT is working with departments to provide account access to be shared among the department. For more information, please contact Video Capture and Production. 

A Zoom meeting allows full interactive attendee participation including use of the polls & chats. All participants can be visible and heard or chose to mute themselves and turn off their camera.  For a Zoom webinar, participants cannot interact and the only people who can be seen in a webinar are the panelists and hosts if they choose to be seen. In a webinar, DU IT can register guests using emails.

Captioning is based on the audience. If it is a campus-wide event (e.g. chancellor’s town hall), captioning is required.  If a virtual meeting or event is recorded and posted on a website to be made available to the public, it must be captioned as well.  Under the ADA (American Disabilities Act), people with disabilities are afforded the opportunity to have the same experience as someone who does not have an accommodation. The law requires 95% accuracy. To request captioning, please fill out the Request for Captioning form. For more information, you can contact Rufina Hernández at Rufina.Hernandez@du.edu or 303-871-7726.