Weddings – Policies and Procedures
The following is a basic summary of policies and procedures for events taking place on campus. This does not include all policies and it does not replace the Event Rental and Services Agreement (contract), which contains a detailed explanation of all policies and procedures.
|Deposit: 50% of Total||Upon signing the Agreement|
|2nd Payment: Balance||10 business days prior to Event|
|Balance of Final Invoice||Within 30 days of receiving Final Invoice|
As evidence of such coverage, the client must provide the University with a certificate of insurance (COI) at least 30 days prior to the program start date.
If you do not have this type of insurance, you may purchase a Tenant User Liability Insurance Policy (TULIP) through the University’s provider.
- Visit https://tulip.ajgrms.com
- Click on “Get a Quote” at the top.
- Select “Colorado” and under Location please choose “Colorado Seminary, which owns and operates the University of Denver.”
- Under Venue, select “4213 DU – Events” and click “Next.”
- Answer the questions as it applies to your event (such as date, attendance, type of event, etc.).
- A quote will be generated for you, at which point you may choose to purchase the policy with a credit card.
- Upon purchasing the policy, you will receive a copy of the certificate via email.
- Please be sure to email the certificate to your DU event manager.
If you experience any difficulties, please contact Andrew Stephenson, Risk Management, at 303-871-2354 or Andrew.Stephenson@du.edu.
The venue booking start time is when the client, relatives, friends, staff or any vendors need to access the venue(s) for any event preparations. Similarly, the booking end time is when the client, relatives, friends, staff or any vendors have already vacated the facility. Clients must remove all signs, decorations, equipment and other items by the end of the scheduled move-out time.
One (1) dressing room room will be provided on the ceremony date at no additional charge.
For ceremonies, a one-hour rehearsal may be scheduled prior to the ceremony date at no additional charge, based on availability.
Rehearsals will be scheduled on a tentative basis until 30 days prior to the ceremony date. The rehearsal date and time will be confirmed on a definite basis 30 days prior to the ceremony date.
Outside caterers are only allowed in certain locations and are subject to the University’s approval. We provide on-site catering services through DU Flavours by Sodexo.
Alcohol may only be served by a licensed bartender. Alcohol in catering-exclusive locations must be purchased from the entity owning the liquor license.
If the event takes place in a non-catering-exclusive location and it involves the sale of alcohol, the client will be responsible for securing a Special Event Liquor License through the City and County of Denver.
Please be sure to discuss parking options with your event manager.
In some cases, the University may request additional information from the guest in order to determine appropriate measures.
It is the client’s sole responsibility and expense to provide disability or medical accommodations pertaining to the program or content of the event. If necessary, the University may provide the User with a list of providers of assistive services.
The use of candles on the University campus requires a Special Event Open Flame Permit issued by the City and County of Denver. Should the client wish to light candles, the client is responsible for securing this permit and providing a copy to the event manager 10 business days prior to the event.
The use of fireworks (including sparklers) is not allowed on the University of Denver campus.
The University of Denver campus is 100% smoke free. Smoking is not allowed indoors or outdoors on campus property; this does not apply to sidewalks or other public areas surrounding the campus.
Only animals trained to assist the disabled are allowed in University facilities.