Room blocks are based upon the estimated attendance provided by the client at the time of requesting a contract. The client may add or release rooms in the room block, subject to availability, at any point after signing the contract until the Housing Guarantee deadline. Clients should inform their event manager of any changes as soon as possible.
The Housing Guarantee is due no later than 10 business days prior to the group’s check-in date. Upon conclusion of the event, the University will charge the client based on the Guarantee or the actual attendance, whichever is higher.
Clients are responsible for assigning guests to rooms. After receipt of the Housing Guarantee, a blank rooming list will be provided for this purpose. The final Rooming List is due no later than 5 business days prior to check-in. Please note:
- Assignments must be gender-specific within rooms and suites. In non-air-conditioned buildings, each floor must be entirely gender-specific.
- Adults may not share rooms or suites with minors.
- Exceptions to the above can be made in family situations and are subject to the University’s approval.
CHECK-IN & CHECK-OUT
Check-in is after 3:00 PM and check-out prior to 10:00 AM. Early check-ins or late check-outs are subject to the University’s approval and may incur additional fees. The entire group must check-in and check-out on the same date and time period.
All room keys must be returned to the residence hall front desk at the time of check-out. If a guest leaves without returning the room key, the University will proceed to replace the lock and add this cost to the conference invoice.
The minimum age for overnight guests in the residence halls is 8 years of age.